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Accounts Payable Specialist

General Description

The Accounts Payable Specialist will collect from AP email repository, scan into Kofax, coordinate with operations for coding, and route for approval all payable vouchers. The accounts payable specialist will be responsible for two and three-way matching for purchase orders as well as non-purchase order transactions. The AP Specialist will also prepare bi-weekly check runs; collect, coordinate, code, and support monthly P-Card billings; and perform new vendor set ups and follow call back procedures as required.


  • Collect, sort, review, and code all payable invoices into accounting software
  • Process bi-weekly check runs
  • Assist vendors with questions regarding our account.
  • Speaking with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner
  • Input new vendors and collect required documentation for vendor set up
  • Assist Accounting Manager with vendor statement reconciliation
  • Adhere to internal standards, policies, and procedures
  • Perform special projects and completes other duties as assigned or requested

Required Experience and Education

  • High School diploma, or equivalent

Preferred Experience and Education

  • Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field
  • At least two years of relevant experience is preferred
  • Construction experience is also a plus


  • Excellent written and verbal communication skills
  • Strong interpersonal and customer service skills
  • Exceptional organizational and time management competencies with keen attention to detail
  • Working knowledge of basic accounting principles, and payroll practices
  • Ability to function well in a fast paced and deadline driven environment
  • Proficient with Microsoft Office or related software.
  • Proficient with accounting software: Experience with JD Edwards is a plus

Travel Requirements

  • Travel:  Yes
  • Percent of Time:  Up to 10%

Last Updated: July 27, 2022

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