General Description
The Procurement Specialist works closely with the EPC project team to prepare and execute contracts with engineered equipment / material suppliers and construction subcontractors. This position will receive and evaluate commercial proposals, as well as manage the administration of the purchase orders and subcontracts through project completion and project close-out.
Duties
- Understands, tracks, and supports pursuit and project schedule requirements
- Prepares the bidders list with input from Project Manager (PM) and Procurement Manager, solicits pre-qualification information from bidders, evaluates and determines MBE/WBE requirements for each proposal, and ensures good faith effort is made as / when appropriate
- Coordinates and issues RFP’s to bidders, evaluates vendor and subcontractor proposals and contract terms, manages negotiations, and presents final contract award recommendations
- Coordinates technical reviews of quotes with EPC engineering subconsultant
- Includes necessary prime contract flow-downs in all contracts
- Reviews, negotiates, and obtains final approval of any deviations from corporate procurement policies and procedures and/or project-specific terms and conditions
- Prepares contract documents for execution
- Maintains positive relationships with vendors and subcontractors
- Manages Procurement Status Report (PSR), capturing all vendor and subcontractor status updates for each project
- Ensures all contract issues are accurately, timely, and formally documented
- Eliminates and/or mitigates risks as related to construction subcontracts and purchase orders
- Validates equipment and material types and quantities from engineering drawings and organizes data in applicable spreadsheets per material management system requirements
- Supports the resolution of overages, shortages, damaged, and missing materials and equipment through coordination with Construction, suppliers, and material yard management
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
Required Experience and Education
- Bachelor’s degree in Business Administration, Finance, Logistics, Supply Chain Management, or relevant field
- 5 years of Transmission & Distribution (T&D) experience related to Engineering, Procurement, and Construction (EPC) projects and vendor and subcontractor management
- Previous experience with supplier and subcontractor prequalification, Request for Proposal (RFP) solicitation, bid tab evaluations and recommendations, contract terms and conditions negotiations, contract generation and issuance, vendor submittal management, and expediting oversight on EPC T&D projects
Preferred Experience and Education
- Strong vendor and subcontractor industry relationships
Skills
- Self-starter who can work independently while supporting the needs of the team
- Excellent communication skills (both written and verbal)
- Ability to communicate effectively to with all levels within the organization
- Customer service and effective time management skills
Travel Requirements
- Travel: Yes
- Percent of Time: Up to 10%
Last Updated: June 23, 2023