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Project Controls Coordinator

General Description

The Project Controls Coordinator will assist the Project Controls and Project Management teams with all functions of daily operations in support of 5-10 projects at a time. Responsibilities will include, but are not limited to, data entry, financial reporting, and other project support tasks.

Duties

  • Enters material receipts in JDE
  • Obtains material receiving documentation from expediting/project team
  • Uploads individual BOL, back-up documentation to each line level of receipt entry
  • Files material receipts in Procore if applicable
  • Attaches PO to AP invoices or provides budget code for Non-PO invoices
  • Ensures billings to date, billings to go, etc. are correct on AP invoices
  • Ensures any lien waivers or other back-up documentation is received and included in PDF packet
  • Codes AP invoices to correct PO/Sub JDE line numbers with dollar value and quantity per line
  • Ensures retention held and taxing is correct for all AP invoices
  • Receives EAC, PPC, and monthly forecasts submitted by APM/PM
  • Enters/posts costs and quantities to EcoSys
  • Updates ETC and posts EAC within EcoSys
  • Creates excel Executive Cost Report and updates all tabs
  • Reviews completed report with the Project Manager and Sr Project Controls/Director
  • Submits finalized report by due date
  • Submits finalized monthly cost and billing forecasts by due date
  • Adheres to internal standards, policies, and procedures
  • Performs special projects and completes other duties as assigned or requested

Preferred Experience and Education

  • 1-3 years of experience performing in an administrative role
  • 1-3 years of financial education or experience
  • Experience working with JDE, EcoSys or Procore is a plus

Skills

  • Ability to communicate effectively across all levels of the organization
  • Excellent communication skills (both written and verbal)
  • Attention to detail, effective time management, and proven ability to meet deadlines

Travel Requirements

  • Travel:  Yes
  • Percent of Time:  Up to 10%

Last Updated: May 18, 2022

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